Student Attendance
At Hoa Sen University, student attendance is one of the important tasks that helps instructors evaluate students’ learning attitudes and behaviors. If a student is absent for more than 30% of the total class sessions for a course, they will be prohibited from taking the final exam for that course.
Steps for Student Attendance:
Step 1: Login to HSU_Students Wifi
To successfully mark attendance using the Hoa Sen app, students must log in to the HSU_Students wifi network of the University.
Step 2: Proceed with Attendance
After logging into the university’s wifi network, students access the Hoa Sen app, then select the attendance section and complete the attendance procedure. Information such as student ID, name, semester, class, date of class, and time will be displayed after successful attendance, and the student’s name will be updated in the instructor’s system.
Changing Majors
Students who wish to change to a different major within the same academic cohort may be considered if they meet the following conditions:
– Not subject to mandatory withdrawal, still within the study period at the University.
– Allowed to change majors once during the course of study, provided they are not in the first or final year of their cohort.
– Meet the admission requirements of the program and major to which they intend to transfer within the same admission method of the same cohort.
– The student’s change of major does not disrupt the organization of classes in both the current and new majors.
– Approval from both the Head of Academic Affairs and the Head of the Department of the proposed major change, after career counseling and decision-making by the University.
Upon approval of the change to a new major, students are granted credit transfer for equivalent courses completed and must continue to fulfill the required curriculum of the new major.
The maximum time allowed for students to continue studying in the new major is calculated from the date they first enrolled in the original major.
Temporary Leave of Absence
Students are permitted to take a temporary leave of absence and preserve their academic progress under the following circumstances:
– Encouraged to join the armed forces.
– Authorized by competent authorities to participate in international competitions or events representing the nation.
– Unable to attend classes due to illness, maternity leave, or prolonged medical treatment with certification from authorized medical facilities as per regulations of the Ministry of Health.
– Personal reasons. In this case, the student must attend at least one semester at the University and is not subject to mandatory withdrawal.
The period of temporary leave of absence for personal reasons is included in the official study period. However, the period of leave for other reasons will not be counted towards the official study period.
Students must submit a Request for Temporary Leave of Absence to the Office of Academic Affairs to obtain approval for the temporary leave of absence.
The duration for a single temporary leave of absence is one regular semester; however, special cases may be considered for a temporary leave of absence of up to two regular semesters.
Before the end of the temporary leave of absence period, students must submit a Request for Re-enrollment along with an Individual Study Plan based on the list of courses to be taken and registered for the next semester. Failure to re-enroll after the temporary leave of absence period will result in a mandatory withdrawal warning.
Mandatory Withdrawal Warning
Students will receive a mandatory withdrawal warning if they fall into one of the following cases:
– First-time average GPA below 0.80 for the first semester of the academic year or below 1.00 for subsequent semesters; or if they have two consecutive semesters with an average GPA below 1.10.
– First-time cumulative GPA below 1.20 for students completing the first academic year, below 1.40 for students completing the second academic year, below 1.60 for students completing the third academic year, or below 1.80 for students completing the fourth academic year.
– Failure to register for courses for the main semester and no application for temporary leave of absence.
– Registered for courses for the main semester but did not pay tuition fees. – The deadline for temporary leave of absence has expired according to the decision, but the student did not contact the University for re-enrollment or did not request an extension of the temporary leave of absence.
When receiving a warning, students need to contact their academic advisor for support.
Mandatory withdrawal
Students are required to withdraw if they fall into one of the following cases:
– The student has received a decision to suspend studies and has not contacted the University for re-enrollment after the suspension period.
– The student has been issued a mandatory withdrawal warning and:
– The student has exceeded the maximum duration of the study program without meeting graduation requirements.
– The student is disciplined for a second time for impersonation or having someone else take exams on their behalf.
– The student is currently under suspension but continues to violate disciplinary regulations or commits a first offense that is serious and has a significant impact on the University and society.
The decision for mandatory withdrawal is sent to the student’s registered permanent address no later than one month from the date of the decision.