POSITION SUMMARY:

Scope: Within Palmgold Vietnam, Receptionist cum Admin is responsible for welcoming guests, managing the front desk on a daily basis and performing a variety of administrative and clerical tasks.

MAJOR RESPONSIBILITIES AND ASSIGNMENT:

Reception task

• Greet, welcome guests.
• Direct visitors to the appropriate person and office.
• Answer and forward incoming phone calls.
• Receive, sort and distribute daily internal and external correspondence/deliveries
• Schedule and coordinate meeting room, office car arrangements.
• Perform other clerical receptionist duties such as scanning, faxing, copying, filing and transcribing.

Administration Task

• Manage and export timekeeping record from finger-print system.
• Order and manage office supplies, stationery and keep inventory of stock.
• Manage and record office cars expenses.
• Manage and keep track of Cleaners’ works.
• Tracking apartment lease period.
• Make payment claim for all subsistence expenses of office and apartments.
• Keep updated records of office expenses and costs.
• Coordinate and record maintenance of office equipment.
• Perform other administrative duties as assigned by immediately supervisor.

Skills

• Good spoken and written English skills.
• Good communication and interpersonal skills across all levels of the organization        
• Teamwork skills, flexibility, well-organized.
• Experience is not required, will be trained.