Job purpose: Providing office administrative services by effectively implementing and monitoring the administration procedures & policies to ensure efficient daily office service operation.

1. ADMINISTRATIONS
1.1 Receptionist
– Promptly accurately, professionally and courteously receives 100% of all telephone calls and visitors;
– Warmly greet visitors entering company;
– Deal with queries from the public and customers;
– Take responsible for in-out mails, receipt of courier parcels;
– General administrative and clerical support;
– Draft correspondences on administrative issues, consultant etc.

1.2 Office management
– Handle office facilities maintenance – room booking, meeting room, other facilities in good conditions at all times; manage and control the taxi cards;
– Office is always well arranged, tidy, clean and safe;
– Coordinate the procurement of miscellaneous things including stationary and office supplies;
– Maintain overall responsibility for the office filing system. Ensure all documents are properly filed and kept in proper areas.

2. HR
– Assist HR to manage the personnel records for all staff;
– Assist HR to manage the leave report;
– Provide the translation if any;
– Assist HR in screening applications, the phone interviews, arranging interviews, interview follow-up, other support in the recruitment if any;
– Provide ideas for the employee activities, executing the activities successfully as planned;

3. OTHERS
– Other duties as requested by direct manager.
– Previous experience working on admin/office is a plus.